Required Online Forms

STRING ODYSSEY & STRING INTENSIVE
Summer 2017

Important information about camper forms:
  • A completed set of forms must be on file for each student to be able to participate in the camp week.  If you have more than one child attending camp please complete a set of forms for EACH child.
  • To help streamline the process – all forms have been formatted electronically below.
  • Make sure you have completed all FOUR online forms below.
  • Remember a parent MUST be present at the check-in/orientation on Sunday, June 25.  Parents will be required to give a physical signature at check-in confirming receipt of the information provided below.
  • Forms MUST be completed online by Friday, June 9.

Odyssey JR (July half-day campers) – you do not need to complete these forms – we will send you a separate set of forms closer to the start of your camp in July.

  1. 1
    MEDICAL FORM
    Please click the link below to complete the online medical form for each child.  Note: This link will take you to the Richmond Symphony site, which is privacy secure. 

    MEDICAL FORM

     

     

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    STUDENT CONDUCT: RULES & POLICIES

    VCU & Richmond Symphony Orchestra Project participants are expected to be responsible and mature members of the VCU living and learning community. Participants recognize that respect for others is essential to establishing a highly functioning living environment.  Respect for both the personnel and the property of VCU is expected at all times.  I understand my participation in Orchestra Project activities is a privilege and not a right.   In consideration for the privilege in participation in Orchestra Project I agree and acknowledge the following:

    I.      Responsibilities

    Each student assumes personal responsibility to maintain a climate of mutual respect and trust which fosters growth and learning.  The Camp Directors & Staff, Head of Residence Life, Senior Counselors, Counselors, and Instructors to whom disciplinary authority is delegated are responsible for consistently and uniformly applying all policies and regulations.

    II.        General Rules

    While participating in VCU & Richmond Symphony Orchestra Project activities, no student shall violate camp rules and regulations.  Infractions of these rules will result in disciplinary action and may result in immediate dismissal from the Camp.

    1. We have a zero tolerance policy regarding inappropriate behavior. Students shall not behave in a disorderly or inappropriate manner, or in any other manner to interrupt or disturb the operation of their classes, the Camp or its activities.
    2. Identification must be worn at all times.  A name badge and lanyard will be provided on the first day of camp.  If you forget or lose your name badge report to the camp office for a temporary badge.
    3. All students are expected to participate in every program activity, including meals, classes, evening activities, etc.  Class attendance is required except as excused by the Camp Directors or a physician.
    4. Proper attire and athletic shoes required for participation at the gym each day.  Failure to not wear proper footwear to the gym will result in sitting with camp staff while attending the gym.
    5. All students are responsible for the care and preservation of their rooms, study areas, and all other dormitory facilities.  Damage to school property, including lost room keys and meal cards, will be repaired or replaced at the expense of the student causing the damage.
    6. Residential students are not allowed to ride in vehicles at any time during the Camp unless accompanied by a camp staff member.
    7. Students will be required to turn off all mobile phones and personal electronic devices during all camp activities to minimize interruptions and maximize learning. Phones must be kept completely out of sight at all times during the camp day.  Students who need to contact their parents may request to use the camp director’s phone.
    8. Resident students must abide by curfews.  Absence from the campus without the Director’s prior approval, absence from one’s assigned residence hall after curfew, visiting rooms in a residence hall assigned to the opposite sex, and harboring guests and visitors will result in immediate dismissal from the Camp.
    9. Students shall not fight or display or contribute to aggressive behavior that is disruptive or dangerous.
    10. Students shall not willfully or maliciously injure, deface, or destroy camp property, VCU property or the property of others.
    11. Smoking and possession of tobacco products is not permitted at any time.
    12. Prescription medication must remain in the possession of the Camp Counselor or Camp Director while the student resides at VCU.  The student is responsible for checking-in with the Camp Director or Camp Counselor for their medication each day.  Students dispensing prescription medications to others for whom they were not prescribed will result in immediate dismissal from the Camp.
    13. Students will be accompanied by a counselor or other staff member at all times.
    14. Orchestra Project is an unplugged camp.  Laptop computers and tablets are not allowed at Camp.  Residential students will not have access to email.  Smart phones are Ok.
    15. Residential campers may not use their individual vehicles during the week.


     III.       Violations of Virginia Code Resulting in Immediate Dismissal from the Program and Possible Prosecution Under the Law
    1. According to VA Code Section 4.1-305 and related sections, no person under twenty-one years of age may lawfully purchase or possess alcoholic beverages. Alcoholic beverages are prohibited.  Infractions of this law will result in dismissal from the Camp and possible prosecution.
    2. According to VA Code Sections 18.2-250 and 18.2-250.1, the possession, use, distribution, manufacture, or sale of legally controlled substances is prohibited.  Infractions of this law will result in dismissal from the Camp and possible prosecution.
    3. Graffiti and tagging are serious forms of property damage.  In Richmond, this is a criminal offense that is taken very seriously by the City of Richmond police, the judicial system, the VCU police, and University officials.  Several former Art Foundation students have recently completed prison terms for this offense.  A first offense has a MINIMUM sentence of 90 days.  The most recent sentence for a student found guilty of property damage was 15 months in jail.  Any infraction of this law will result in program dismissal and possible prosecution.
    4. Possession of a firearm, stun gun, or other weapon on school property is prohibited.  Infractions of this law will result in dismissal from the Camp and possible prosecution.
    5. Students are not to tamper with fire alarms. Any person who without just cause, calls or summons, by telephone or otherwise, any ambulance or fire-fighting apparatus, or any person who maliciously activates a manual or automatic fire alarm in any building shall be deemed guilty of a Class 1 misdemeanor. Such infractions will result in dismissal from the Camp and possible prosecution.
    IV.    Enforcement of Rules

    The Camp Directors may exercise disciplinary measures, including dismissal from the Camp, after giving the student notice of the charges against him or her.  If the student denies the charges, he or she will have an opportunity to present his or her version of what occurred during an informal hearing that will be held as soon as possible after the alleged misconduct.  During this hearing an explanation of the facts as known by Orchestra Project personnel will also be presented.

    If a student is dismissed from the Camp, a conversation will be held with his/her parents or guardian explaining the reason for dismissal.  Should a student leave the Camp at any time before the end of the Camp, regardless of the reason, no refunds will be made.

  3. 3
    VCU & RSO LIABILITY WAIVERS

    VCU PARTICIPANT WAIVER OF LIABILITY AND RELEASE (Read carefully before before completing online acceptance of waiver)

    I hereby acknowledge that voluntary participation in Orchestra Project from June 25-July 1, 2017 involves potential risk of personal injury and the undersigned assumes all such risk. The undersigned hereby agrees that for and in consideration of Virginia Commonwealth University (herein after VCU) allowing the undersigned  to participate in this activity which or in connection with which the University has made available any funding, equipment, facilities or personnel for such programs, the undersigned does hereby release and forever discharge VCU and VCU Conference and Scheduling Services any claims, demands, rights of any and all known or unknown, foreseen and unforeseen, bodily and personal injuries, damage to property, and the consequence thereof, resulting from my participation in or my connection with this program and/or event. Further, I understand, as a participant in this activity, that the University does not carry/provide any health and/or medical or accident insurance coverage for me. Further, I understand that this release and waiver of liability shall be effective during my participation and during travel to and from the event scheduled.

    IT IS THE INTENTION OF THE UNDERSIGNED TO EXEMPT AND RELIEVE VCU AND ASSOCIATED PARTIES FROM LIABILITY FOR PERSONAL INJURY, PROPERTY DAMAGE OR WRONGFUL DEATH CAUSED BY NEGLIGENCE.

    By signing this Waiver of Liability and Release, I acknowledge that I have read this document; I fully understand it and agree to its terms and conditions.


    RSO PARTICIPANT WAIVER OF LIABILITY AND RELEASE (Read carefully before before completing online acceptance of waiver)
    I hereby acknowledge that voluntary participation in Orchestra Project from June 25-July 1, 2017 involves potential risk of personal injury and the undersigned assumes all such risk. The undersigned hereby agrees that for and in consideration of The Richmond Symphony allowing the undersigned to participate in this activity which or in connection with which the Richmond Symphony has made available any funding, equipment, facilities or personnel for such programs, the undersigned does hereby release and forever discharge The Richmond Symphony any claims, demands, rights of any and all known or unknown, foreseen and unforeseen, bodily and personal injuries, damage to property, and the consequence thereof, resulting from my participation in or my connection with this program and/or event. Further, I understand, as a participant in this activity, that the Richmond Symphony does not carry/provide any health and/or medical or accident insurance coverage for me. Further, I understand that this release and waiver of liability shall be effective during my participation and during travel to and from the event scheduled.

    IT IS THE INTENTION OF THE UNDERSIGNED TO EXEMPT AND RELIEVE THE RICHMOND SYMPHONY AND ASSOCIATED PARTIES FROM LIABILITY FOR PERSONAL INJURY, PROPERTY DAMAGE OR WRONGFUL DEATH CAUSED BY NEGLIGENCE.

    By signing this Waiver of Liability and Release, I acknowledge that I have read this document; I fully understand it and agree to its terms and conditions.

  4. 4
    PARTICIPATION AT CARY STREET GYM

    I understand that I will be responsible for receiving, reading and signing a Release and Waiver of Liability form for Recreational Sports Programs at Virginia Commonwealth University (below). I have been advised that the Recreational Sports Guidelines and Procedures are located on the VCU website at www.recsports.vcu.edu. and I acknowledge that I will abide by the conditions set forth in them. I understand that I am also responsible to abide by all of the current guidelines of the Recreational Sports Department that are posted in facilities and will follow the requests of the staff hired to interpret and enforce these policies.

    Release and Waiver of Liability form for Recreational Sports Programs at Virginia Commonwealth University

    My child desires to participate in Recreational Sports Programs at Virginia Commonwealth University (herein after VCU). By my signature below, I acknowledge that participation in the activities involves an inherent risk of physical injury. I knowingly and voluntarily assume the risk of those injuries, regardless of severity, which may occur as a result of my participation.

    I realize that participation in this activity is a privilege and not a right, and that in consideration of VCU allowing me to participate in the fitness programs and recreational activities under the sponsorship of Recreational Sports, for which or in connection with which the University has made available any equipment, facilities, grounds or personnel, I CERTIFY THAT I AM FULLY RESPONSIBLE FOR MY PARTICIPATION IN ACTIVITIES, AND DO HEREBY WAIVE, RELEASE AND FOREVER DISCHARGE VCU, RECREATIONAL SPORTS, ITS AGENTS, OFFICERS, INSTRUCTORS, EMPLOYEES OR REPRESENTATIVES FROM ANY AND ALL RESPONSIBILITIES, CLAIMS AND/OR LIABILITY FOR BODILY INJURIES OR DAMAGE TO MYSELF, PROPERTY DAMAGE, OR WRONGFUL DEATH CAUSED BY ANY REASON WHATSOEVER, INCLUDING NEGLIGENCE, GORSS OR OTHERWISE.

    Further, I understand that this release and waiver of liability shall be effective for a period of one year from this date.
    I understand that VCU does not provide any medical, life or accident insurance for participants and that the Recreational Sports Department strongly recommends that all participants have a medical insurance plan. I fully understand that I am personally responsible for all medical expenses, which I may incur as a result of treatment received for injuries sustained during my participation.

    I understand that the American College of Sports Medicine (ACSM) recommends (A) medical examinations and exercise testing prior to participation in moderate exercise and vigorous exercise and (B) physician supervision of exercise tests for submaximal testing for (1) persons with two or more risk factors or one or more signs or symptoms, (2) persons with known cardiac, pulmonary, or metabolic disease, and males over 45 and females over 55 years of age. This is not required for individuals with no symptoms for moderate exercise or submaximal testing. The American Heart Association (AHA) recommends that those individuals less than 40 years of age without symptoms or known presence of heart disease, no major risk factors, and a normal exercise test require no supervision or monitoring.

    I do hereby further declare myself to be physically sound and suffering from no conditions, impairment, disease, infirmity, or other illness that would prevent my participation in any of the activities and programs of VCU or use of equipment or machinery except as hereinafter stated. I do hereby acknowledge that I have been informed of the need for a physician’s approval for my participation in exercise/fitness activity or in the use of exercise equipment and machinery. I also acknowledge that it has been recommended that I have a yearly or more frequent physical examination and consultation with my physician as to physical activity, exercise, and use of exercise and training equipment so that I might have recommendations concerning these fitness activities and equipment use. I acknowledge that I have either had a physical examination and have been given a physician’s permission to participate, or that I have decided to participate in activity and/or use of equipment and machinery without the approval of my physician and do hereby assume all responsibility for my participation and activities, and utilization of equipment and machinery in my activities. I acknowledge that I have read this document carefully before signing and that I understand and accept all provisions of this waiver. I certify that I meet all eligibility rules governing participation in the Fitness Programs. I, the undersigned, am at least 18 years of age and hereby certify that I voluntarily sign this release, that I have read all of its provisions, and fully understand its significance.

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